FLEET Equity and Diversity policy and events guidelines can be found at fleet.org.au/equity. ICON-2DMat will facilitate an inclusive and respectful meeting environment that encourages the free exchange of ideas and welcome voices from people of all ethnicities, genders, ages, abilities, religions, and sexual orientations.

To help us increase diversity amongst speakers and attendees at ICON-2DMat18, we seek your help in distributing the conference Calls for Abstracts widely to your collaborators and network.

Childcare

Conferences provide valuable opportunities for researchers to expand network, develop collaborations and build partnerships. To help eliminate the conflict between research career development and family commitments, ICON-2DMat18 will provide on-site childcare to delegates travelling with children aged between 1 and 12.

If you require childcare service at ICON-2DMat18, please let us know your requirements by filling out the Conference Childcare Registration form.

We are also seeking a Conference Equity and Diversity partner to help provide additional flexibility for delegates with caring responsibilities. With your sponsorship, we will be able to provide support for:

• accompanying care-provider (partner, grandparent, nanny, etc…)
• expenses associated with arranging alternative care-provider at home in the delegate’s absence

Please contact Dr Tich-Lam Nguyen at coo@fleet.org.au for more details on ICON-2DMat18 Equity and Diversity Sponsorship package.

The Melbourne Convention and Exhibition Centre is easily accessible by various transportation options. Detailed instructions can be found at MCEC visit information.

Melbourne in December has temperatures ranging from 12 – 25 degrees Celsius. For more information see bom.gov.au.

All visitors to Australia must have a valid visa to travel to and enter Australia (other than New Zealand passport holders who will normally be granted a Special Category visa on arrival, provided they meet health and character requirements; and permanent residents of Norfolk Island who may be granted a Permanent Resident of Norfolk Island visa on arrival). Please visit the Department of Home Affairs website for more details.

We recommend that applicants applying for a paper-based visa lodge their application at least 6-8 weeks before their intended travel date to Australia.

The Australian Government’s travel advisory and consular information service, SmartTraveller, is designed to help you get through the security checkpoints at the airport quickly and easily.
It will help you understand the aviation security measures in place at Australian airports and why they are necessary.

It provides information on preparing for your trip, what you are prohibited from taking on board, and travelling with children, medicines or sporting equipment.

It also provides a number of videos that explain the screening process and liquids, aerosols and gels restrictions.
This site will be updated with new information to reflect changes in airport security arrangements as they occur.

Registration cancellations will not be accepted unless made in writing to the Conference Secretariat.

Accommodation
For accommodation cancellation policies, please refer to the individual hotel policies noted on the website. Any amendments to original hotel bookings must be forwarded via email to the Conference Office. Verbal changes or cancellations cannot be accepted nor will the hotels accept any changes direct.
[Tich – I noticed on the current accommodation page that none of the cancellation policies are listed for each hotel, these need to be added or the above wording changes.] Registration Fees
Cancellation of a registration must be advised via email to the Conference Office. Verbal changes or cancellation cannot be accepted.

The following refunds will apply from the date of receipt of notification:

On or before Monday 10 September 2018:	100% refund less an administration fee of $110 including GST
On or before Tuesday 09 October 2018:	75% refund less an administration fee of $110 including GST
On or before Friday 09 November 2018:	50% refund less an administration fee of $110 including GST
After Friday 09 November 2018:	No refund available

The refund will be returned via the same payment method as the original receipt of funds.

No refund will be made after Friday 09 November 2018. However an alternative delegate name may be provided in writing and the booking and funds will be allocated accordingly.

Please note no refund or discount will be made if a function or event within the registration fee is not taken up or is subsequently cancelled.

Optional functions or events may be cancelled before or on Monday 26 November 2018 and will be refunded in full via the same payment method as the original receipt of funds.  After Monday 26 November 2018, no refunds will be made however an alternative delegate name may be provided via email and the booking and funds will be allocated accordingly.

Insurance

Delegates are strongly advised to secure appropriate travel and health insurance. Delegate registration fees do not provide any such insurance coverage. The Organising Committee, ICON-2DMAT 2018 and the Conference Secretariat accept no responsibility for any loss in this regard.

Tax

All Conference  Registration Fees and Additional Ticket rates are quoted in Australian Dollars and are inclusive of 10% GST.

All prices are in Australian dollars and include 10% GST. Payment must accompany your registration. Conference registration cannot be confirmed until payment is received.

Please also note that accommodation cannot be confirmed until credit card details are received by the Conference Secretariat.

Payment can be made in the following manner:

A) Credit Card Payment

MasterCard, Visa and American Express are available for your Conference registration.

Please note the payment will appear on your credit card statement as WALDRONSMITH Management, as the Conference Secretariat.

B) Cheque

Cheques must be in Australian currency, drawn on an Australian bank and free of all charges.

Please draw cheques in favour of ‘WALDRONSMITH Management – ICON-2DMAT 2018’ and print delegate name and organisation on rear of cheque before forwarding to the Conference Secretariat.

C) Electronic Funds Transfer (EFT)

All bank fees incurred with electronic funds transfer (bank transfers), whether international or national, are at the depositor’s expense. Please use your name as a reference.

Bank: Commonwealth Bank of Australia
Account Name: WALDRONSMITH Management Pty Ltd – ICON-2DMAT 2018
BSB: 063-608
Account Number: 10918162
SWIFT: CTBAAU2S

To ensure prompt reconciliation please attach a copy of the transfer record/remittance advice to the completed registration form or email to the Conference Secretariat icon2dmat@wsm.com.au.

WALDRONSMITH Management

119 Buckhurst Street
South Melbourne VIC 3205 Australia
ABN: 59 115 015 953
T +61 3 9645 6311
F +61 3 9645 6322
E icon2dmat@wsm.com.au

Delegates are strongly advised to secure appropriate travel and health insurance. ICON-2DMat 2018 organising committees will not accept liability for the damages of any nature sustained by participants or their accompanying persons for loss or damage to their personal property as a result of ICON-2DMat 2018 and/or related events.

By submission of registration, delegates acknowledge and consent that during their attendance at the ICON-2DMAT 2018 Conference their image or voice may be recorded via video, photograph or by any other means (“recorded”) by an officer or official of the ICON-2DMAT 2018 Conference or approved contractor which may be distributed or published at the discretion of the ICON-2DMAT 2018 Conference Organising Committee. If a delegate does not wish to be recorded, they are required to formally advise the Conference Secretariat.

In the process of registering online for the ICON-2DMAT 2018 Conference, the Conference Secretariat, WALDRONSMITH Management, will collect personal information from delegates which may include name, contact details, address, payment details, telephone numbers, special needs, etc. This information is only collected to assist in undertaking the services and functions associated with the planning and delivery of the ICON-2DMAT 2018 Conference.  In keeping with the provision of the National Privacy Act, WALDRONSMITH Management is committed to the secure protection of the privacy of this personal information received during the ordinary course of business. Further information is available at www.waldronsmith.com.au/privacy.  Delegates will be asked permission if they wish to have specific personal information shared with fellow delegates, sponsors and exhibitors.